CHECKLIST

What to include

  1. 01Project and drawing reference
  2. 02Floor, room, or zone
  3. 03Trade or category
  4. 04Defect description
  5. 05Priority
  6. 06Assigned contractor
  7. 07Target date
  8. 08Before photo
  9. 09Completion note
  10. 10Closed photo and approval

FIELD WORKFLOW

How to use this template

  1. 1

    Create one report for the property, project, inspection, or walkthrough.

  2. 2

    Record each finding by area with priority, status, owner, due date, and notes.

  3. 3

    Attach clear evidence photos and mark up the exact defect when useful.

  4. 4

    Review missing information, collect sign-off, and export the handoff package.

BEFORE YOU START

Adapt it to the job

Names, inspection frequency, acceptance criteria, retention rules, and sign-off responsibilities vary by project and jurisdiction. Remove irrelevant items and add the exact standards, drawings, specifications, and responsible people that apply to your work.